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Powerful & Intuitive Fundraising CRM Database Software

What Are Aggregated Gift Aid Donations?

You can ‘aggregate’ (add together) donations of £20 or less from assorted donors and present them as a single monetary income item. The total donation on one line cannot be higher than £1,000. (You will need to keep evidence of the individual donations and that they are gift aid applicable).

To claim Gift Aid on aggregated donations, you don’t enter the name and address details of individual donors as this will delay your repayment claim, you can just enter a straightforward description like ‘Wednesday club donors’, the date of the last donation and the total amount raised. This saves valuable time in the data input process without losing any Gift Aid income.

AdvantageNFP Fundraiser users can now combine batches of income, such as donations, that are valid for the claiming of Gift Aid into a single monetary income item, which can subsequently be included in the next Gift Aid online claim.

To read the HMRC rules around Aggregated Gift Aid claims please take a look at the following page on their website, specifically the “Aggregated Claim” section at the end of chapter 6.6:

This indicates that only donations up to the value of a maximum threshold (currently £20.00) can be included in an aggregated donation and that you should keep an audit trail linking the aggregated donation input in AdvantageNFP Fundraiser to the paperwork proving that all donors in the aggregated donation provided Gift Aid Declarations and that each donation was no more than the maximum threshold.

The maximum total amount of a single aggregated donation that can be input into AdvantageNFP Fundraiser is set at £1000 per tax year.

This could also be particularly useful now GDPR has come into force, in that some new donors may indicate that they do not wish to be contacted yet provide a Gift Aid declaration. In this instance you could decide to combine that donation with any other such supporter donations in AdvantageNFP Fundraiser and not create such supporters as new parties within the database.

Posted 72 weeks ago

Why Invest in a Fundraising Database?

July 16, 2015

Have you outgrown the use of spreadsheets to manage your fundraising supporters and activities? Is it time to invest in a fundraising database?

Let’s look at how your organisation will benefit from a fundraising database.

Search & Filter – For example, if you want to find out how many supporters gave over a certain amount to a particular campaign. You don’t have to scan through an Excel spreadsheet to find the information. Fundraising software allows you to set up a query to extract all of the supporters meeting this criteria in your database.

Record & Log – In a fundraising database you can record all communications not just the last contact, without having to overtype any previous information. You can log all correspondence including links to letters, emails, SMS text messages, etc. with a date and time recorded. Thus allowing you to create a more accurate picture of your supporters and their involvement with your charity.

Share Information – Depending on your setup, but often using spreadsheets means that you hold and store the information on your own PC, so no one else has access to it. With a fundraising database, the data will be stored in a central location, either on a server, networked PCs or in the cloud, allowing everyone access to all of the data all of the time. Fundraising software makes data easily accessible and transparent assisting communication within your organisation.

Management reports – A fundraising database will allow you to run reports for your CEO and board of trustees in just a few clicks, saving you time and effort. Key performance indicators (KPIs) are displayed on your dashboard when you first open up your fundraising database, providing you with a snapshot of how you are performing, which can help you focus your fundraising efforts.

These are just a few of the basic benefits of having a fundraising database, ultimately it will allow you to become more efficient.  However, there are many more benefits for fundraising staff, including management of direct mail and email campaigns, managing events, income processing, regular giving, gift aid, tax reclaim, high value giving, trust funding, major appeals, volunteer management, gifts in kind and much, much more.

Things to consider when choosing the right fundraising database for your charity include, the number of staff using the system as pricing is often based on concurrent licenses. How much money you can afford to spend on fundraising software, but you must also take into account how much time staff have to set up, learn and maintain a fundraising database. A database that is cheap or free may need more internal resources to set it up properly or external resources to do this for you. You need to check whether the supplier provides good training and support as part of the fundraising software package.

Shop around, ask the supplier for referees and ask other charities of a similar size what fundraising database they use, how they use it and whether they would recommend it.

If you would to discuss your fundraising database needs in more detail, then please call us on 01582 794229 or email marketing.


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AdvantageNFP Fundraiser can be deployed as an “on premise” solution or a cloud hosted solution, AdvantageNFP Hosting.  For hosted options we use a data centre called Sentrum 4, which is located in the UK.  Nightly snapshots of the entire server are taken by default. Sentrum 4 is an extremely secure hosting facility with 24 x 7 on-site security, door access controls at site and building entrances, proximity cards to authorise access levels including man...

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May 1, 2015

April 21st – the day Google officially launched its mobile friendly ranking algorithm. What does this mean for your website?

Firstly, Google’s new formula only affects search rankings on mobile devices (smart phone and tablets) not desktops and laptops. However, it may have a huge impact given that in March 2015, 36.4m people in the UK accessed the internet using mobile devices (source: Comscore).

The latest algorithm will favour websites that Google defines as mobile friendly, where te...

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